Instrument access guidelines, rules and publication policy

Change in Micron access policy amid Coronavirus concerns

As of 25th March 2020, the Biochemistry Department has changed its access policy for all internal and external (non-Biochemistry) users! The Micron Imaging Facility is open to users, but ONLY for COVID-19 related research. All users will need to complete a risk assessment (RA) before access to the building and to Micron is approved. The RA should include an overview of the work that will be undertaken, and provide details how material will be safely transported into the building and how waste will be disposed of. In most cases we would expect waste to be removed by the facility user if it is safe for them to do so. The RA will be reviewed by the departmental safety committee and the final approval will be granted by the Head of the Department. Please contact nadia.halidi@bioch.ox.ac.uk for more information. 


During the current COVID-19 crisis these measures is extended to ALL external facility users including those who already have approved access. Work cannot start until the final  HoD approval had been granted. 


Once you have the approved access you can then book an instrument!

Micron rules

  • Training must be provided by Micron facility staff prior to using the instrument: https://www.cognitoforms.com/Micron3/microscopepretrainingquestionnaire Non-Biochemistry department visitors have to obtain Biochemistry building access first before training. Please allow for at least two weeks (Internal visitors) or a month (External visitors) for the  completion of the departmental approval procedure.



  • Bookings are limited to up to 4 hours between 8am-6pm per day, no more than 3 days per working week. There are no restrictions for booking outside these hours aside from on live cell systems. Exceptions to these rules may be arranged in consultation with Micron facility staff. Live cell systems; no more than 3 overnight bookings per week. 


  • Bookings where the instrument has failed/malfunctioned will be deleted so users are not charged.


  • All issues or technical problems must be reported immediately to a member of Micron facility staff or to micron@bioch.ox.ac.uk


  • If accompanied by colleagues who have not been trained, they must not operate or be left alone to use the instruments.


  • If a user has not used an instrument for > 6 months they must consult a Micron facility staff member to decide if a refresher training session is required.


  • The instruments must not be modified or adapted in any way without the express permission and assistance from Micron facility staff.


  • All work must be covered by a COSHH form/risk assessment (RA); it is the user’s responsibility to ensure their work is fully covered. This includes compliance with the Human Tissue Act. Users must inform Micron if their project has changed to what has been specified in their initial RA. 


  • Before submitting your manuscript, please discuss with the facility manager whether all technical aspects are properly described in the microscopy section of your Materials and Methods.


Micron publication policy

As a core facility within an academic institution, Micron follows the same internationally established guidelines as departments or schools throughout University of Oxford, stipulated by journals and the publication houses themselves. We have, therefore, the following publication policy within the facility: 


  • All publications resulting from the use of instruments within the facility should, at the very least, acknowledge the Micron Advanced Bioimaging Unit as a whole, e.g. ‘the authors gratefully acknowledge the Micron Advanced Bioimaging Unit (supported by Wellcome Strategic Awards 091911/B/10/Z and 107457/Z/15/Z) for their support & assistance in this work’ 


  • Where users have had significant help from a particular member of Micron staff, or Micron staff have generated additional data personally, this staff member should be acknowledged by name, e.g. ‘the authors thank *** of Micron Advanced Bioimaging Unit for their support & assistance in this work’ 


  • If scientists from Micron contributed more than just routine techniques, they should be co- authors of papers that use data. E.g., Development or adaptation of protocols to suit samples or materials, (re)designing experiments, extensive data analysis and interpretation are not routine and constitute contributions meriting co- authorship. 

    

  • We also politely request that you remember to acknowledge use of Micron facilities in your presentations and cite Micron in grants, as appropriate.